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Mind the correct use of tenses when describing a chart. If the charts deals with facts in the present (as in our example), use the Simple Present, if the facts are the past, then use the Simple Past. If there is a connection between the past and the present, use the Present Perfect.
Launch PowerPoint and open the presentation in which you want to make a graph. Click the Insert tab and locate the Illustrations section. Click the Chart button, which will open a separate dialog window. Click the desired graph type, such as “Column,” “Bar” or “Pie,” in the left pane of the Insert Chart window.
First, open the PowerPoint presentation that you'd like to share. In the top-right corner of the window, you'll see a Share button. Go ahead and select it. Once selected, the Share window will appear.
Recognize that presentation matters. Don't scare people with numbers. Maximize the data pixel ratio. Save 3D for the movies. Friends don't let friends use pie charts. Choose the appropriate chart. Don't mix chart types for no reason. Don't use axes to mislead.
Build a story. Presentations are boring when they present scads of information without any context or meaning. Keep it relevant. Cut your intro. Begin with an eye-opener. Keep it short and sweet. Use facts, not generalities. Customize for every audience. Simplify your graphics.
In your Word document, click Insert > Chart. Select the type of chart you want, such as column or pie chart, and click OK. (If you're not sure which to choose, move down the Charts list to preview each type.) Enter your data into the spreadsheet that automatically opens with the chart.
Select the data for which you want to create a chart. Click INSERT > Recommended Charts. On the Recommended Charts tab, scroll through the list of charts that Excel recommends for your data, and click any chart to see how your data will look. When you find the chart you like, click it > OK.
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