Past Due Letter
What is Past Due Letter?
A Past Due Letter is a written communication sent to individuals or businesses who have failed to make a payment by the due date. It serves as a reminder to the recipient about the outstanding payment and urges them to take prompt action to settle the debt.
What are the types of Past Due Letter?
There are several types of Past Due Letters that can be used depending on the nature of the debt and the relationship between the parties involved. Some common types include:
Friendly Reminder Letter: This type of Past Due Letter is designed to be gentle and polite, reminding the recipient about the outstanding payment without being overly assertive.
Final Notice Letter: When previous attempts to collect payment have been unsuccessful, a Final Notice Letter may be sent to demand immediate payment or threaten legal action.
Demand Letter: This type of Past Due Letter is more assertive and formal, explicitly demanding payment within a specified timeframe and outlining potential consequences for non-payment.
How to complete Past Due Letter
Completing a Past Due Letter doesn't have to be a complicated process. Here are the steps to follow:
01
Begin with a professional salutation and address the recipient by name.
02
Clearly state the purpose of the letter - to remind the recipient about the overdue payment.
03
Include specific details about the debt, such as the amount owed, the due date, and any late fees or interest charges that may apply.
04
Emphasize the importance of settling the debt promptly and provide payment instructions or options.
05
Include contact information for the sender in case the recipient has any questions or needs assistance.
06
Use a courteous and respectful tone throughout the letter, while making it clear that prompt payment is expected.
07
Sign off with a polite closing and your name or the name of your company.
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Questions & answers
What should an overdue invoice say?
I'm writing because our records indicate an outstanding balance of [amount] for invoice [reference number], which was due on [due date]. This payment is now overdue by [amount of time], and we are looking to wrap up this account. The original invoice is attached in case you missed the original notification.
How do you write a reminder letter for outstanding payment?
I just wanted to drop you a quick note to remind you that [amount owed on invoice] in respect of our invoice [invoice reference number] is due for payment on [date due]. I have attached a copy of the invoice for your reference. I would be really grateful if you could confirm that everything is on track for payment.
What should a past due invoice say?
This payment was due two months ago. A late fee of [amount] has been assessed, bringing your total amount due to [balance + late fee]. An updated invoice is attached. Remit payment immediately to ensure your account is not sent to a collections agency.
How do you politely ask for overdue payment?
When calling, identify yourself and explain calmly and politely that you've followed up multiple times by email about a late payment. If possible, try to secure payment over the phone by credit card or direct transfer. If that's not possible, get a firm commitment on the date and method of payment.
How do I write an overdue payment reminder letter?
How to Write a Payment Reminder Letter The invoice number. The date the invoice was issued. The invoice due date. The transaction payment terms. The amount owed, including any late fees. Instructions for payment. Your phone number and contact information.
How do I write a past due payment letter?
What should a late payment letter include? your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
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