Form 941

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What is Form 941?

Form 941 is a tax form used by employers to report employment taxes. It is also known as the Employer's Quarterly Federal Tax Return. This form is used to report wages paid, tax withholdings, and employer contributions for social security and Medicare taxes.

What are the types of Form 941?

There are two types of Form 941: the regular Form 941 and the Form 941-X. The regular Form 941 is used to report quarterly tax information for employers who file their taxes on a quarterly basis. On the other hand, the Form 941-X is used to amend previously filed Form 941 if there are any mistakes or changes that need to be made.

Regular Form 941
Form 941-X

How to complete Form 941

Completing Form 941 may seem intimidating, but with the right guidance, it can be a straightforward process. Here is a step-by-step guide on how to complete Form 941:

01
Provide basic information about your business, such as your employer identification number (EIN), business name, and address.
02
Indicate the quarter and year for which you are filing the form.
03
Report wages paid to employees during the quarter, including tips received and taxable fringe benefits.
04
Calculate tax withholdings for federal income tax, social security tax, and Medicare tax.
05
Include any adjustments or corrections to previously reported wages and taxes.
06
Calculate any tax credits or deferrals that apply.
07
Calculate the total tax liability for the quarter after considering all the necessary adjustments.
08
Sign and date the form, and provide your contact information.
09
Submit the form to the appropriate address.
10
Keep a copy of the form for your records.

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Video Tutorial How to Fill Out Form 941

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Questions & answers

For 2022, use Estimated Tax for Individuals (Form 540-ES) when paying by mail. 1st quarter payment deadline: April 18, 2022. 2nd quarter payment deadline: June 15, 2022. 3rd quarter payment deadline: September 15, 2022. 4th quarter payment deadline: January 17, 2023.
Visit EFTPS.gov to enroll. Electronic Filing Options for Employment Taxes: Form 940, Employer's Federal Unemployment (FUTA) Tax Return. Form 941, Employer's Quarterly Federal Tax Return. Form 944, Employer's Annual Federal Tax Return.
Mailing Addresses for Forms 941 Mail return without payment Mail return with payment Internal Revenue Service PO Box 409101 Ogden, UT 84409Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-21003 more rows
You can e-file any of the following employment tax forms: 940, 941, 943, 944 and 945. Benefits to e-filing: It saves you time. It is secure and accurate.
No, Form 941 does not have to be filed electronically. You can choose to file it via mail instead.
File Form 941, Employer's QUARTERLY Federal Tax Return, if you paid wages subject to employment taxes with the IRS for each quarter by the last day of the month that follows the end of the quarter. If you timely deposited all taxes when due, then you have 10 additional calendar days to file the return.