I-9 Forms

What is i-9 forms?

i-9 forms are key documents used by employers to verify the identity and employment authorization of individuals hired to work in the United States. These forms are required by the U.S. Citizenship and Immigration Services (USCIS) and are used to ensure that employees are legally eligible to work in the country. By completing i-9 forms, employers can establish that they have reviewed and verified the necessary documents that prove an employee's identity and work authorization.

What are the types of i-9 forms?

Two main types of i-9 forms are used: the i-9 form for employment eligibility verification and the i-9 form for re-verification. The first type is used when initially hiring an employee, while the second form is used when an individual's work authorization expires and needs to be re-verified. Both types serve the purpose of ensuring that employers comply with the legal requirements surrounding employment eligibility verification.

Employment eligibility verification i-9 form
Re-verification i-9 form

How to complete i-9 forms

To successfully complete i-9 forms, follow these steps:

01
Carefully read the instructions provided with the form
02
Have the employee complete section 1 of the form, providing personal information and attesting to their employment authorization
03
Review the employee's documents and complete section 2, recording the document title, issuing authority, document number, and expiration date
04
If the employee's work authorization has an expiration date, ensure that re-verification is completed on time
05
Retain the completed i-9 forms for the required period of time as specified by the USCIS

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Video Tutorial How to Fill Out i-9 forms

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Questions & answers

Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization.
Employers and employees may choose to complete any or all sections of the form on paper or using a computer, or a combination of both. Forms I-9 obtained from the USCIS website are not considered electronic Forms I-9 under DHS regulations and, therefore, cannot be electronically signed.
Yes! In fact, electronic I-9's are the preferred method for this critical new hire form.
Driver's License ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address. School ID card with a photograph. Voter registration card. U.S.military card or draft record.
You must physically examine the original document(s), and if they reasonably appear to be genuine and to relate to the person presenting them, you must accept them. To do otherwise could be an unfair immigration-related employment practice.
To order USCIS forms, you can download them from our website at www.uscis.gov/forms or call our toll-free number at 1-800-870-3676. You can obtain information about Form I-9 from our website at www.uscis.gov or by calling 1-888-464-4218.